Features
Everything between a tender notice and your signature
37 capabilities in one flow: knowing your own company, finding tenders, private projects and buyer requirements, seeing the market behind them, keeping watch every week, and preparing a response you review and submit yourself. Each colour is a lane, the same as in the app.
01 · Documents and alerts
Know your company
Set up once. From then on every tender is judged against what your company can prove.
What this answers for you →- Company DNA
- Set up once. Identity, financials, experience, certifications, people, infrastructure and geography become the profile every tender is matched against.
- Guided setup that shows its working
- A short getting-started list and a few e-mails in your first two weeks, each asking for one thing. Where your Company DNA is thin, we show the exact number of open tenders it is costing you, counted by the same rule that picks your matches. At most one reminder a day, and one click turns them off.
- Document Vault with AI reading
- Upload certificates, work orders and financials. The AI classifies them, extracts the facts and tracks validity and expiry.
02 · Government tenders
Find and judge tenders
Uploaded tenders and feed tenders go through the identical pipeline: parse, eligibility, scores, Go/No-Go, risks, corrigenda.
What this answers for you →- Tender upload or feeds
- PDF, ZIP or URL upload, or matching feeds. Uploaded tenders receive the identical full pipeline.
- Send to Grovia: the browser button
- Download a tender package from the portal with your own login, then click Send to Grovia in Chrome. The files are matched to the tender and analysed in full. The button never logs in, never touches portal pages and never runs in the background.
- GeM bids through your own alerts
- GeM e-mails you the bids in your categories. Forward those e-mails to your private Grovia address and each bid is added to your tenders, checked against your documents and ready to draft. These bids are private to your company: Grovia does not read GeM itself, it only reads the e-mails you forward, and they never join the shared tender list.
- Shared document library
- When a member shares a public tender package, every subscriber sees “Documents available (shared by a Grovia member)” with the analysis. Sharing is always opt-in, the sharer is never named, and the first to share a tender gets free AI credits. World Bank and SAM.gov notices arrive with their openly licensed documents, credited to the publisher.
- One tender, one listing
- The same notice often appears on CPPP, the issuing department’s portal and a state portal. We show it once, from the portal that issued it, with “Also published on” links to every copy. A date change on any copy updates the one you see, and a re-tender or a separate lot is never folded in.
- Eligibility with evidence
- Every criterion is checked and explained, with the document that proves it. Nothing is marked PASS without evidence.
- Win Potential score
- A 0–100 score with its reasoning, so you know where you stand before you spend a rupee.
- Go/No-Go recommendation
- GO, NO GO or REVIEW, with the reasons in plain language.
- Risk analysis
- EMD, liquidated damages, performance bank guarantee, payment cycle, timelines and penalties, flagged with severity.
- Corrigendum alerts
- “Turnover requirement changed from ₹5 Cr to ₹10 Cr — your eligibility changed.” Amendments are diffed and your scores are refreshed.
What a tender looks like once it has been read
Eligibility as a percentage with the reasons. Win Potential out of 100 with its breakdown. A risk level that names the EMD, LD and PBG clauses behind it. One button: start the proposal.
Win Potential is a score, never a probability of winning. It combines fit, eligibility, competition, value, deadline, effort and risk into something you can act on.
03 · Private projects
Private projects, before any tender
Companies that are building, expanding or have just won work, and so will need suppliers. Read from public registers and reports, with the source named.
What this answers for you →- Private projects, before the tender
- Genuine private-sector leads only, never a public tender in disguise: companies that are building, expanding or have just won work, and so will need suppliers.
- Contract awards: the firm that won now has to buy, so sell to the winner
- New plants, expansions and capex announcements from news and official releases
- Projects financed by the IFC and the World Bank in India, with the source named
- Factories, mines and townships applying for environmental clearance (PARIVESH), new real-estate projects from the Karnataka, Tamil Nadu and Haryana RERA registers, and AIIB and ADB contract winners: facts from the public register, linked to the source
- Central government projects newly approved or just started, from the MoSPI Flash Report, and power developers that won auctions adopted by CERC or a state electricity regulator, who now need modules, equipment and EPC work
- Leads from official registers reach you the day they are found, with the register named and linked; leads read from the news are checked by our team first
04 · Buyer requirements
Buyer requirements
Companies post what they want to buy on Grovia. You see the ones that fit you, and answer in one click.
What this answers for you →- Buyer requirements, posted on Grovia
- Companies post what they want to buy, free, at groviatender.com/post-requirement. Each one passes automatic spam and privacy checks (our team looks at anything unclear), then is shown only to suppliers whose Company DNA fits it, alongside the tenders and private projects you already see.
- An alert the moment a requirement that fits you is approved, in the app, by push and by e-mail
- Press “Express interest”: the buyer gets your details and message, and decides whom to reply to
- The buyer’s contact stays private until they reply. Free plan: respond to 3 a month; paid plans: unlimited
- Every open requirement also has a public page at app.groviatender.com/wanted, by category and state: never the buyer’s name or contact; budget and company name only if the buyer chooses
- Buyers are told to expect suppliers within 72 hours; if nobody has responded in 48, our team finds suppliers by hand
05 · Market intelligence
See the market behind the tender
The part no tender portal shows you: who buys this, how often, at what value, who keeps winning it, and which contract runs out next quarter.
What this answers for you →- Buyer profiles
- Open any buyer and see what they actually purchase, how often, in what value band, in which states — built from every notice they have ever published, not from a directory listing.
- Who bought what
- One list of what buyers have actually purchased: the buyer, the item, the value and, where an award has been published, the winner (the L1, or lowest bidder). It shows you where the money in your line of work really goes.
- Click a buyer to see everything they have bought, newest first
- Click a winner to see every contract they have won, and from whom
- Switch between “My category” and “Everything”
- Who usually wins
- Award notices name the winner and the losing bidders. We read them, so you know who you are up against before you decide to bid.
- Ask about a buyer
- Type a question in plain English, such as “what do they buy most often?”, and get an answer built only from that buyer’s published notices.
- Every figure links to the notice it came from
- A sentence with a number but no source is removed, not shown
- Suggested questions to start with, if you are not sure what to ask
- Buying again soon
- Many buyers purchase the same thing on a steady rhythm. We look at a buyer’s own purchase history and predict when the next one is due, so you can get your documents ready before the tender is published.
- Predicted from the buyer’s own history, with a date window and a confidence level
- Contracts ending soon: a re-tender is expected 60 to 90 days before the contract runs out
- Shown only when the pattern is steady; predictions grow as the history builds up
- Contracts ending soon
- An award notice states the contract period. A contract that ends in March means a tender in January. This is the earliest warning anyone can have, and it comes from the public record.
- Competitor scorecards
- Open any firm you bid against and see its record from published awards: how many contracts it holds, its typical contract size, where and from whom it wins, and whether it is winning more or less than a year ago.
- “Against you”: their wins in your line of work, and the tenders you recorded losing to them
- A win rate only where every bidder on a contract is known, never guessed
- Follow them to hear about every new contract they win
- What similar contracts looked like
- On a tender page, a short note on similar contracts in the same state and category: how many firms usually bid, and how far the winner (L1, the lowest bidder) was below the runner-up (L2). Built from World Bank contract awards in India, where every bid is published.
- Shown only when there are at least 10 similar contracts to compare
- Context for your own pricing, never a price for this tender
- The source is named on every figure
Why no tender portal shows you this
A portal's job ends when the notice is published. Ours begins there. Every notice is attached to a canonical organisation and kept, so the thousandth notice from a buyer is read in the light of the previous nine hundred and ninety-nine.
That history cannot be bought or downloaded. It exists only because something reads the public record every day.
How the intelligence layer works →06 · Market intelligence
Stay ahead every week
The market keeps moving after you close the tab. These bring the changes to you, so you never have to remember to check.
What this answers for you →- Follow buyers and competitors
- Follow the departments you sell to and the firms you bid against. Each time you come back, a “since you last looked” feed shows only what is new.
- Buyers: new tenders, awards with the winner and value, contracts nearing their end, purchases predicted soon
- Competitors: every new contract they win
- A daily alert only when something has changed. Free plan: follow up to 3; paid plans: unlimited
- Market Monday weekly digest
- Launching soon: one short read every Monday morning on what changed in your market. Each part appears only when it has something in it, and if there is nothing worth your time, we do not send it.
- New tenders that fit you, tenders closing this week, your follows and buyers likely to buy again soon
- “You missed”: tenders that fitted you well but closed without you
- One market fact about your category. By e-mail and in the app; WhatsApp coming soon
- Daily alerts by e-mail and in the app (WhatsApp coming soon)
- Each morning, the new tenders that fit you, best three first, plus deadline reminders and corrigenda. Nothing is sent when nothing is new, and WhatsApp messages go only to numbers that have opted in.
- Mobile app for Android and iPhone
- Coming soon to Google Play and the App Store. Your tenders, alerts and documents in your pocket, for the moments you are on site rather than at a desk.
- Today: a morning briefing of best fits, deadlines and what is coming next
- Ask a question, open a tender, move it along your pipeline
- Photograph a certificate with the camera and add it to your document vault
- Ask the assistant
- Ask a question in plain English: “What is due this week?”, “Which certificates expire soon?”, “Does this tender need a site visit?”. Answers come from your own documents, your tenders and the tender text, and say where they came from. If there is no evidence, it says so instead of guessing.
07 · Your bids
Prepare the response
A workspace per tender with proposal, compliance matrix, documents, BOQ and the final pack. You approve; the system assembles.
What this answers for you →- AI-drafted proposals
- Executive summary, technical approach, methodology, experience, declarations. Every claim is traceable to your documents.
- Answer library
- Save your best-written answers and reuse them in the next proposal. Library text guides the wording only: any figure carried over from an old proposal is flagged for you to confirm, never copied in silently.
- Word round-trip
- Download the proposal as a Word file, edit it with your team the way you always have, and upload it back. You see exactly which sections changed before anything is applied.
- Required-document checklist
- Auto-filled from your vault. Missing items become a short to-do list, not a mystery.
- Bid formats, filled for you
- Almost every Indian tender asks for the same papers. We keep 18 standard formats and fill them from your Company DNA, so you only print on your letterhead, sign and stamp. Open a tender and it lists the ones that tender needs: Ready, Needs info or Not applicable.
- Covering letter, non-blacklisting affidavit, MSE / Udyam declaration for EMD exemption, integrity pact, no-conflict and no-deviation declarations, acceptance of terms
- Signatory authorisation and a power of attorney for your notary; turnover and net worth certificate formats for your CA; EMD and performance bank guarantee wording for your bank
- Similar work, key personnel and plant & machinery lists from your projects, people and infrastructure; a bidder information form with PAN, GST, Udyam and CIN
- Anything we do not know shows as a visible “Fill: …” blank, never a guess. When the tender gives its own format (an annexure), we point to it and show its text: use theirs, ours is the fallback
- Download Word to edit or PDF to print, one at a time or all of a tender’s formats as a ZIP, with your letterhead if you print on plain paper. Free plan: 3 formats a month; paid plans: unlimited
- BOQ pricing with your approval
- Line items extracted, cost build-up and GST computed. Nothing is priced without your explicit approval.
- Final submission pack and checklist
- A submission-ready folder with every file named as the portal expects, plus step-by-step submission instructions.
Checklists speak in outcomes
“We found 15 of 18 required documents. Upload the completion certificate for the Chakan warehouse project and we will attach it.” Expiring certificates are flagged before they become a disqualification.
The best three projects for the experience criteria are picked from your vault, with reasons, and the compliance matrix is filled clause by clause.
08 · Your bids
Get better every time
Outcomes, pricing and loss reasons become private knowledge for your company.
What this answers for you →- Tender memory and learning
- Every proposal, price and outcome becomes private knowledge for your company. See where you win and why you lose. A month after a tender closes we ask “Did you win?”: one tap, Won, Lost or Didn’t bid.
- Easy to read: choose your text size
- Tender details are dense. Press “Aa” at the top of any page to make all the text larger or smaller (four sizes). Your choice is saved to your profile and follows you to every device.
The tenth proposal starts from everything the first nine taught you: which buyers you win with, at what price, and why the others went elsewhere.
Upload your next tender and see what the system already knows.
Free to start. Nothing to pay. Your documents stay private to your company.